BOARD MEMBERS PRESENT: Kathy Osbun, Phyllis Sands, Barbara Stiling, Joe Hootman, Doug Schwartz, George Irizary, Arlene Irizary, Bud Suiter, Karen Lovvorn and Sandy Grant.
CALL TO ORDER: The meeting was called to order at 10:00 a..m. by Acting Chairperson Kathy Osbun. Chairperson Patricia Staudacher is on a leave of absence.
APPROVAL OF MINUTES: Kathy Osbun read the minutes of the regular board meeting of February 16, 2011. Those minutes were accepted as read.
CALL TO ORDER: The meeting was called to order at 10:00 a..m. by Acting Chairperson Kathy Osbun. Chairperson Patricia Staudacher is on a leave of absence.
APPROVAL OF MINUTES: Kathy Osbun read the minutes of the regular board meeting of February 16, 2011. Those minutes were accepted as read.
TREASURER’S REPORT: Treasurer Sandy Grant reported income of $218 in February and $179 in March from the donation jar that was passed around during those monthly general meetings. The “jar” income has increased dramatically since Kathy explained to members at general meetings that PSGSC has monthly fixed expenses, including rent of $125 for meeting space.
Sandy’s financial report covers January and February 2011, showing income of $218 from the donation jar in February (no meeting in January) and $3.59 interest on savings. Expenses were $125 for dues and subscriptions and $59.45 for meeting refreshments, leaving a net income of $37.14. There was no meeting in January, and February rent was paid in advance during the month of December of 2010.
Expenses that will appear in the March financial report will include $300 to the Christ Church United Methodist for one year of storage space for PSGSC sound equipment and library materials, and $200 for use of the church address for banking records, IRS documents, brochures and receipt of mail. This will avoid the necessity of changing addresses on documents every time an officer moves or leaves office. The practice in the past has been to use addresses of PSGSC officers.
Kathy mentioned that the board may need to consider acquisition of a Quickbooks program designed specifically for non-profit rather than for-profit record-keeping. That decision is pending a future board meeting to be attended by Sue Goranson, a CPA who specializes in non-profit accounting.
Sue Goranson may also be able to clarify 1) why the PSGSC is registered as a non-profit “Association” rather than a non-profit “corporation;” and 2) whether we need to add State of California non-profit status. Currently we are registered only as a federally recognized non-profit. Another question Sue Goranson will cover is which should come first: A plan followed by the raising of funds for that plan, or the raising of funds followed by creation of a plan for use of those funds.
ADD MEMBER TO PANC MEMBERSHIP: On a motion by Arlene Irizary, seconded by Joe Hootman, the board approved sponsorship of Treasurer Sandy Grant for a one-year membership in the Parkinson Association of Northern California (PANC).
HUMAN RACE: On the motion of Barbara Stiling, seconded by Sandy Grant, the board decided to not participate this year in the Human Race and instead to focus energy on another type of fundraiser. On a motion by Arlene Irizary, seconded by Sandy Grant, the board approved going forward on a proposal to arrange with a local popular restaurant to donate a percentage of profits to the PSGSC for a dining event attended by PSGSC members. Kathy Osbun offered to check with a local restaurant.
LIBRARY CART: On a motion of Karen Lovvorn, seconded by Doug Schwartz, the board approved the purchase of a three-shelved, wheeled cart for PSGSC library books and resource materials for $50.00. Bud Suiter offered to pick up and assemble the cart, which will be stored at the church building where meetings are held. The cart has a red finish.
Arlene Irizary noted that we need a librarian to display resource materials and to return the items to the cart at each meeting. Kathy said she would put a notice in the e-mail meeting announcement and mention at the next meeting the need for a volunteer.
BOARD MEETING DATE: At the request of Kathy Osbun, the board meeting for April will be held on Wednesday, April 13, instead of April 20.
DATA BASE: The board discussed a Database Enhancement Program detailed by Barbara Stiling, who will be taking over the PSGSC data base from Joe Hootman, who designed and for several years has maintained the original computer program. Barbara’s intent is to “maximize the communication potential” of the list of member names and relevant information. Keep it simple and make it easily transferable to successors were suggestions made by Sandy Grant, who uses the name list to send out meeting notices and other announcements.
BREAKOUT GROUPS: It was decided to try having two breakout groups instead of just one for PeopleWith Parkinson’s to accommodate the thirty members who filled a room at the last general meeting. Two smaller groups of about l5 people would give attendees more opportunity to participate in a support group environment.
PRACTICAL PLOYS: It was informally decided to place in the PSGSC library copies of “Practical Ploys For Parkinsons Patients—Tools and Techniques to Help Manage the Disease.” The booklet was edited by Joe Hootman and includes contributions from some PSGSC members. Up to 20 copies of the booklet would be available on loan from the library to any person interested in checking it out.
ADJOURNMENT: Kathy Osbun adjourned the meeting at 12:15 p.m. The above minutes are subject to approval at the next board meeting scheduled for Wednesday, April 13, 2011 at emeritus (formerly Brighton Gardens), 300 Fountain Grove Parkway, Santa Rosa. Note that the next meeting is on the SECOND WEDNESDAY of the month instead of the usual third Wednesday because of a one-time scheduling change.
Respectfully submitted, George Irizary, Secretary
Sandy’s financial report covers January and February 2011, showing income of $218 from the donation jar in February (no meeting in January) and $3.59 interest on savings. Expenses were $125 for dues and subscriptions and $59.45 for meeting refreshments, leaving a net income of $37.14. There was no meeting in January, and February rent was paid in advance during the month of December of 2010.
Expenses that will appear in the March financial report will include $300 to the Christ Church United Methodist for one year of storage space for PSGSC sound equipment and library materials, and $200 for use of the church address for banking records, IRS documents, brochures and receipt of mail. This will avoid the necessity of changing addresses on documents every time an officer moves or leaves office. The practice in the past has been to use addresses of PSGSC officers.
Kathy mentioned that the board may need to consider acquisition of a Quickbooks program designed specifically for non-profit rather than for-profit record-keeping. That decision is pending a future board meeting to be attended by Sue Goranson, a CPA who specializes in non-profit accounting.
Sue Goranson may also be able to clarify 1) why the PSGSC is registered as a non-profit “Association” rather than a non-profit “corporation;” and 2) whether we need to add State of California non-profit status. Currently we are registered only as a federally recognized non-profit. Another question Sue Goranson will cover is which should come first: A plan followed by the raising of funds for that plan, or the raising of funds followed by creation of a plan for use of those funds.
ADD MEMBER TO PANC MEMBERSHIP: On a motion by Arlene Irizary, seconded by Joe Hootman, the board approved sponsorship of Treasurer Sandy Grant for a one-year membership in the Parkinson Association of Northern California (PANC).
HUMAN RACE: On the motion of Barbara Stiling, seconded by Sandy Grant, the board decided to not participate this year in the Human Race and instead to focus energy on another type of fundraiser. On a motion by Arlene Irizary, seconded by Sandy Grant, the board approved going forward on a proposal to arrange with a local popular restaurant to donate a percentage of profits to the PSGSC for a dining event attended by PSGSC members. Kathy Osbun offered to check with a local restaurant.
LIBRARY CART: On a motion of Karen Lovvorn, seconded by Doug Schwartz, the board approved the purchase of a three-shelved, wheeled cart for PSGSC library books and resource materials for $50.00. Bud Suiter offered to pick up and assemble the cart, which will be stored at the church building where meetings are held. The cart has a red finish.
Arlene Irizary noted that we need a librarian to display resource materials and to return the items to the cart at each meeting. Kathy said she would put a notice in the e-mail meeting announcement and mention at the next meeting the need for a volunteer.
BOARD MEETING DATE: At the request of Kathy Osbun, the board meeting for April will be held on Wednesday, April 13, instead of April 20.
DATA BASE: The board discussed a Database Enhancement Program detailed by Barbara Stiling, who will be taking over the PSGSC data base from Joe Hootman, who designed and for several years has maintained the original computer program. Barbara’s intent is to “maximize the communication potential” of the list of member names and relevant information. Keep it simple and make it easily transferable to successors were suggestions made by Sandy Grant, who uses the name list to send out meeting notices and other announcements.
BREAKOUT GROUPS: It was decided to try having two breakout groups instead of just one for PeopleWith Parkinson’s to accommodate the thirty members who filled a room at the last general meeting. Two smaller groups of about l5 people would give attendees more opportunity to participate in a support group environment.
PRACTICAL PLOYS: It was informally decided to place in the PSGSC library copies of “Practical Ploys For Parkinsons Patients—Tools and Techniques to Help Manage the Disease.” The booklet was edited by Joe Hootman and includes contributions from some PSGSC members. Up to 20 copies of the booklet would be available on loan from the library to any person interested in checking it out.
ADJOURNMENT: Kathy Osbun adjourned the meeting at 12:15 p.m. The above minutes are subject to approval at the next board meeting scheduled for Wednesday, April 13, 2011 at emeritus (formerly Brighton Gardens), 300 Fountain Grove Parkway, Santa Rosa. Note that the next meeting is on the SECOND WEDNESDAY of the month instead of the usual third Wednesday because of a one-time scheduling change.
Respectfully submitted, George Irizary, Secretary
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