CALL TO ORDER: Acting Chairperson Kathy Osbun called the meeting to order at 10:05 a.m.
APPROVAL OF MINUTES: The minutes of the regular board meeting of January 19, 2011, and the minutes of the Budget Committee meeting of January 26, 2011, were approved as read.
SAVE PAPER AND COPYING: Kathy Osbun asked members to make their own copies of agendas, minutes and other financial reports when they are emailed to members for later use at meetings.
PANC MEMBERSHIP: On a motion by Arlene Irizary, seconded by Joe Hootman, the board voted to sponsor two new board members in the Parkinson Association of Northern California (PANC). The two board members are Phyllis Sands and Barbara Stiling. The membership fees are $48 each. The board has paid introductory PANC membership fees for most board members on a one-time basis. A motion to pay continuing membership fees for all board members died for lack of a second.
RENTAL FEES: On a motion by Barbara Stiling, seconded by Bud Suiter, the board approved an increase from $100 to $125 in monthly rent to Christ Church United Methodist, the additional $25 to cover rental of storage space for sound equipment and the reading material displayed at monthly general meetings.
POST OFFICE BOX: Phyllis Sands moved and Barbara Stiling seconded a unanimously approved motion to look into using the church as a permanent mailing address as an alternative to a post office box, which could cost up to $200 per year. Some type of permanent address is needed to provide continuity for addresses used on bank accounts, brochures and IRS documents. The Board approved offering the church up to $200 to receive our mail and allow us to use the church address.
PROJECT PROPOSAL POLICY: Approved was a motion by Barbara Stiling, seconded by Arlene Irizary, to require a written presentation and estimate of costs for consideration of proposals involving funds of the Parkinson’s Support Group of Sonoma County.
Davis Brown reminded the board that it previously set aside $10,000 of its savings for a movement disorders clinic, which he says would now more accurately be called a Movement Disorders Program. (Minutes of the February 18, 2009, meeting reflect a motion authorizing Davis Brown “to begin the process of forming a foundation and to approve the use of $10,000 from the treasury of the Parkinson’s Support Group of Sonoma County for that purpose.” A modification to that motion added the proviso that “transfer of the $10,000 be subject to supporting paperwork and accountability for expenditures. The funds will be transferred when the foundation is legally capable of accepting the money.” That motion was passed by six votes in favor, one abstention and one “no” vote on Feb. 18, 2009.)
TENTATIVE BUDGET: A tentative budget was submitted. Arlene Irizary made a motion, seconded by Barbara Stiling, to request that the Treasurer email a copy of the tentative budget to non-profit CPA Sue Goranson for feedback prior to approval. The motion passed.
PROGRAMS: Kathy Osbun reported that the speaker for March 5 cannot appear because of a scheduling conflict, but she has arranged for another presenter to talk about the “Safe Stride” program, about balance issues for PWP.
FUND RAISERS: A report will be made at the March board meeting to determine which of several options is most workable for a fund raiser: l) The Human Race; 2) a fund-raiser at a local theatre; or, 3) a fund-raiser at a restaurant, such as Mary’s Pizza or Chevy’s. The question is whether the membership has the will and energy to take on the Human Race.
DATA BASE: Joe Hootman would like to have somebody take over the data base containing names and contact information for about 250 active and non-active support group members. Barbara Stiling offered to talk with Joe, Sandy Grant, who emails meeting announcements, and Gloria Stubbs, who manages name tags at meetings, to assess the use of the data base and how it can be moved from Joe’s computer system to another’s.
PRACTICAL PLOYS: Joe Hootman’s request to print 20 more copies of “Practical Ploys” at $6.00 per copy was approved on the motion of Bud Suiter, seconded by Karen Lovvern. Bud said the handbook should be updated regularly and made available to members so “People with Parkinson’s Disease will know what’s going to happen,” as the disease progresses. Still pending in the book is an updated list of neurologists in Sonoma and neighboring counties. Steve Elliott volunteered to make the phone calls to confirm whether those on the list are still active and accepting patients.
ADJOURNMENT: Kathy Osbun adjourned the meeting at 12:23 p.m. The above minutes are subject to approval at the next board meeting scheduled for Wednesday, March 16, 2011, at Emeritus (formerly Brighton Gardens), 300 Fountain Grove Parkway, Santa Rosa.
Respectfully submitted, George Irizary, Board Secretary